After Configuration Logon, user accounts can be managed under the Users tab in the Configuration window.
Figure 3.5 Configuration - Users
Field Descriptions
First Name and Last Name -- The First Name will be displayed in a check-in box in the main window to identify an employee for check-in/out activities. The First Name is also served as the username for logon.
Password - In conjunction with the username, the password is used for logon purposes. Usernames and passwords are not case sensitive.
Role - There are two roles: Manager and Employee. The terms ‘role’ and ‘privilege’ are interchangeable in this document. Users with Manager privileges can logon to the Configuration and Maintenance windows to perform configuration tasks, and access other users’ records. Users with Employees privilege can perform check-in/out activities, and access their own records only.
If no user has been given Manager privileges, the built-in account (manager/manager) will be enabled to perform configuration tasks. As a general practice, always specify at least one user with Manager privileges to disable the built-in account for security reasons.
Active - Check the box to make a user active. An active user has a corresponding check-in box displayed in the main window. If a user is not participating check-in during a period of time, on a long vacation for instance, you can make him inactive so that his check-in box is not displayed, and make him active when he comes back. It is different from deleting a user, which also deletes the user’s historical working records permanently.
To Edit a User:
Enter Edit Mode by double clicking on a target cell and then make changes. For quick editing without entering Edit Mode explicitly, you can also use arrow keys on the keyboard to move to a target cell, then type new content to replace the old one, or press the spacebar to append before typing.
To Add a User:
Move to the last row (the empty row) and enter the user’s first name, last name and password. Select a role from the dropdown list in the Role column by clicking the arrow button when the cell gets focus.
To Delete a User:
A red arrow in the very-left column indicates the current row. Move the current row to the row that you want to delete, and press the Delete key on your keyboard. Deleting a user will also delete all working records related to the user. Even if you add a user later on with the same first and last names as the previously deleted, it will be considered as a new user without working records.
Apply / Undo
No changes will be committed to the database until you click the Apply button. If made a mistake, you can click Undo to restore the information back to the status when Apply was clicked last time.